Rotary International is a global network of service volunteers. It is the world's largest service organisation for business and professional people, with some 1,180,000 members operating in 166 countries world-wide.
There are some 58,000 Rotarians in Great Britain and Ireland in 1,845 clubs, helping those in need and working towards world understanding and peace. Its a fulfilling role, and Rotarians can get involved as much or as little as their time will allow.
But there is much more. Clubs meet on a regular basis, which allows members to build firm friendships. Every Rotarian has a right to attend any Club meeting anywhere in the world, so there is always somewhere to go, and people to meet, wherever business or leisure travel may take you 
Various Clubs have different emphases, which can reflect differences in size. A small market town may have a Club of perhaps 20 members, whereas in large centres the number can be closer to 100. Some concentrate on local community or vocational projects. Others link up with a sister club in another country to undertake an international project. Each Club decides how it wants to use the resources it has available.
Rotary International is a global network of service volunteers. It is the world's largest service organisation.
 

Objects of Rotary

  • The development of acquaintance as an opportunity for service.

  • High ethical standards in business and professions, the recognition of the worthiness of all useful occupations, and the dignifying of each Rotarian's occupation as an opportunity to serve society.

  • The application of the ideal of service in each Rotarian's personal, business, and community life.

  • The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.

General Data Protection Regulations
(These Regulations come into effect on the 25th of May 2018 and will be altered to reflect alterations in the Club's IT methods and organisation)

PRIVACY NOTICE & COOKIES

Thetford and District Rotary Club

Thetford Rotary Club promises to respect the confidentiality of any personal data you share with us, or that we have access to through Rotary International (RI), to keep it safe, and we will always take every effort to protect your privacy

We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.

Developing a better understanding of our members and donors is crucial, and your personal data allows us to manage your membership and provide the services you are entitled to.

It is expected that club and district officers may also process member personal data on behalf of Rotary International in Great Britain and Ireland and the Rotary organisation and they too will also be bound by this privacy notice.

We collect information in the following ways:

When you give it to us DIRECTLY
There are many ways you may give us your information. For example, when you join as a member, begin volunteering, make a donation, purchase our products or communicate with us either by phone, in writing, including email or in person. We are responsible for your data at all times.

When you give it to us INDIRECTLY
Your information may be shared with us by independent organisations, for example sites like Virgin Money Giving or BT MyDonate or other such services. These independent third parties will only share your information when you have consented. You should check their Privacy Notice when you provide your information to understand fully how they will process your data.

Via Social Media
Depending on your settings or the privacy notices for social media and messaging services like Facebook, WhatsApp, LinkedIn or Twitter, you might give us permission to access information from those accounts or services. Thetford Rotary Club does not subscribe to any social media outlets at this time (25th May 2018)

Via information available publicly
This may include information found in places such websites (club, district, action groups etc), Companies House and information that has been published in articles/newspapers.

Cookies
Thetford Rotary Club Website does not and never has used “cookies”.

Our website collects no information about any devices which access our website. The data analytical service Matrixstats in concerts with Fasthosts records non-attributable data which does not identify individuals.

We do not use Google Analytics to analyse the use of our websites by generating statistical and other information. (Matrixstats is used)

No details captured during your visit to our websites other than that which is anonymous.

To opt out  of being tracked by Google Analytics across all websites visit their website here.

What personal information we collect and how we use it
We do not capture any data about you but may use data that you supply to us.

How we will use your data
We may use the data that you supply

·         To make records of club activities.

·         To record past and present club membership.

·         To manage club activities.

Sensitive information
We do not collect any personal information on members classified as ‘sensitive’ under GDPR.

Employees
We do not have any employees

Interact, Rotakids and under 18’s data
We do not collect information from under 18’s. Interact and Rotakids clubs are managed through the identified Rotarian member contact. Thetford Rotary Club does not currently involve itself with these organisations or with District Youth Exchange

·         Data Sharing
Data is shared (stored)by the ISP Fasthosts and made available on the internet.

  • 2) Sharing within the Rotary organisation
    The Rotary organisation is made up of Rotary International, The Rotary Foundation (TRF), Rotary International in Great Britain and Ireland, the Rotary Foundation United Kingdom (RFUK) and the RIBI Donations Trust.

When you give information to us it may be shared within the wider organisation to facilitate your membership or donations and to provide the service afforded to you as part of that membership/donation. We will ensure that data processing agreements, compliant to GDPR, are in place before sharing your data within the wider organisation.

Thetford Rotary Club is a data processor for some of your personal information associated with your membership and will process your data in accordance with the RIBI privacy notice.  Thetford Rotary Club is also an independent data controllers which means it is also legally responsible for protecting your data under GDPR legislation whilst in their safekeeping and this notice recognises this.

3) Sharing with third parties
We will never commercially sell your personal data to anyone else.
We will only ever share your personal data in other circumstances, not listed above, if we have your explicit and informed consent at the time of collection. However, we may need to disclose your details if required to the police, other agencies, for example HMRC, regulatory bodies or our legal advisors.

How we keep your information safe and who has access to it
We ensure that there are appropriate physical and technical controls in place to protect your personal details. For example, confidential paper records are securely stored with the club arcivist, we have no on-line forms and do not operate a computer network. Confidential paper waste should the need arise be shredded.

We undertake regular reviews of who has access to information that we hold to ensure that your personal information is only accessible to Thetford Rotary Club members by the use of password protected documents.

Where we store your information
Confidential data is stored on the club website by the use of encrypted PDF (Portable Document Format)

How long we retain your information and how we keep it up to date
We will only keep your information for as long as we need it to maintain club records and manage the day to day activities of the club.

Individual members are responsible for keeping their own personal data up to date and have access to the RIBI Data Management System (DMS) or My Rotary on the RIBI website for this purpose. In addition, where necessary, we will keep your information accurate and up-to-date.

In practical terms any member can request that the club webmaster changes and data that they think is inaccurate.

Your rights
The General Data Protection Regulations gives you certain rights and these are listed below for your convenience, further clarification of your rights is available on the 
Information Commissioners website

  • You have a right to be informed when your personal data is being collected, what is collected and how it will be used or shared.
  • You have a right of access to your personal data: the right of access allows you to be aware of and verify the lawfulness of the processing of your personal data. Members and donors have access to their personal data via self-service systems such as the RIBI Data Management System (DMS) or My Rotary via the RI website. You can also request a copy of the information which we hold on you. This information will be provided free of charge, unless the request is found to be manifestly unfounded or excessive then a reasonable fee will be charged. The application should be made in writing, by letter or email, and addressed to the RIBI General Secretary, contact details shown below, enclosing two proofs of identification.
  • You have a right in certain circumstances to have inaccurate personal data rectified, blocked (restrict processing), erased (right to be forgotten), or destroyed.
  • You have a right in certain circumstances to object to the processing of your personal data for such reasons as direct marketing, automated decision making, profiling; although we can confirm we make no decisions on you using an automated process.
  • You have a right in certain circumstances to data portability.

In certain situations, these rights may not apply, for example if you are a valid member we will need to communicate with you about your membership and those services afforded to you as part of that membership; you hold a club or district office and we need to communicate with you in relation to that office, in which case you will not be able to unsubscribe from these communications.

We collect and process your personal data through legitimate interests or because you have provided it to us to enable us to deliver a service to you. We will only process your personal data as you would reasonable expect us to. You can opt out of our general member mailings at any time.

Finally, if you are unhappy with how we have processed your information, you have the right to lodge a complaint with the Office of the Information Commissioner, contact details below.

Changes to this privacy notice
We may change this privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our website www.rotarygbi.org or by notifying you directly.